Florida Special District Handbook Online:
The Annual Financial Report
The Annual Financial Report is a very important report that the Florida Department of Financial Services (DFS) uses to collect uniform revenue, expenditure, debt, and other financial data from all special districts, municipalities, and counties in Florida. DFS compiles this data and provides it to the Florida Legislature, state and local agencies, and citizens. The data is also available on the Department of Financial Services - Reports Website. It includes a list of special districts that did not comply with requirement. DFS provides this noncompliance list to the Joint Legislative Auditing Committee for determination if further State action is necessary.
Be careful not to confuse the Annual Financial Report with the Annual Financial Audit Report (see The Annual Financial Audit Report). These are two separate reports with two different filing requirements. In addition, the Annual Financial Report is not the same document as the Financial Statement.
Special Districts That Must Comply With The Annual Financial Report Requirement
Special districts, with the exception of housing authorities created under Chapter 421, Florida Statutes - Public Housing, must comply with the Annual Financial Report requirement - even if the special district does not have any revenues, expenditures, or debt.
The way in which a special district reports depends upon whether it is independent or dependent (see Introduction to Special Districts), or whether it is a component unit (reporting entity) of a municipality or county. "Component Unit" is defined in:
Questions concerning whether a special district is a component unit must be directed to the special district's Certified Public Accountant or the appropriate municipality or county.
All counties and municipalities must also comply with this requirement. As they prepare their report, they may need financial information from special districts located solely within their boundaries. Therefore, special districts must cooperate with any such request and provide the financial information as requested by the county and / or municipality.
Filing Requirements for Independent Special Districts
All independent special districts must comply as follows:
Independent Special Districts That Are Not Component Units (Most all independent special districts fall into this category)
File a separate, independent Annual Financial Report with DFS, even if the special district had no revenues and no expenditures.
Independent Special Districts That Are Component Units (Very rare situation)
In the rare situation in which an independent special district is a component unit of a municipality or county:
- File a separate, independent Annual Financial Report with DFS, even if the special district had no revenues and no expenditures.
- In addition, provide financial information to the municipality or county in time to be included in the municipality's or county's Annual Financial Report, even if the special district had no revenues and no expenditures.
Filing Requirements for Dependent Special Districts
All dependent special districts must comply as follows:
Dependent Special Districts That Are Not Component Units
File a separate, independent Annual Financial Report with DFS, even if the special district has no revenues and no expenditures.
Dependent Special Districts That Are Component Units
Provide financial information to the municipality or county in time to be included in the municipality's or county's Annual Financial Report, even if the special district had no revenues and no expenditures.
Deadline for Electronically Filing the Annual Financial Report
The deadline for electronically filing the Annual Financial Report with DFS is no later than nine months after the end of the special district's fiscal year. Therefore, since most special districts use a fiscal year that begins on October 1 and ends on September 30, the deadline - at the latest - is by each June 30.
If the special district has a fiscal year end date other than September 30, and is waiting on its Annual Financial Audit Report to be finalized, file the Annual Financial Report no later than nine months after the close of the fiscal year under which the special district operates.
How to File the Annual Financial Report
The Annual Financial Report must be filed electronically on the DFS website. For more information, see Rule 69I-51.003, Florida Administrative Code - Procedures for Local Government Electronic Reporting.
When completing the Annual Financial Report, use accounting principles, such as the Uniform Chart of Accounts, as described in the Uniform Accounting System Manual for Special Districts and other Reporting Entities 2011.
Instructions for Independent Special Districts
- Go to Florida Department of Financial Services, Bureau of Financial Reporting.
- Look for the drop-down menu called “Annual Financial Reports/LOGER”.
- Select "Loger Sign On".
- Complete and submit the Annual Financial Report online.
- Email an electronic copy of your Annual Financial Audit Report, if required, to Localgov@myfloridacfo.com.
Instructions for Dependent Special Districts
A dependent special district that is not a component unit must file its own Annual Financial Report directly with DFS. See above "Instructions for Independent Special Districts".
A dependent special district that is a component unit must file through its local governing authority. The local governing authority will include the special district's financial data in its Annual Financial Report and will file the report online with the Department of Financial Services.
A dependent special district that is a component unit should find out from its local governing authority exactly what they need from the special district and when they need it.
Each special district's official website must provide a link to the following page on the DFS website so the public can view the special district's Annual Financial Report:
For more information about other special district website requirements, see Develop and Maintain an Official Website.
Failure to Comply with the Annual Financial Report Requirement
See Noncompliance Status Reports: What will happen when special districts fail to comply with important accountability filings and reports for more information about what will happen when special districts do not comply with the Annual Financial Report requirement.
Contact Someone Who Can Answer Questions About The Annual Financial Report